St. Brigid’s Episcopal Church Mission Committee Minutes April 5, 2008, Lighthouse Church, Rio Vista, CA Present: Warden, Owen Drury; Treasurer, Chandra Drury; Clerk, Roz Malone; Worship Chair, Carol Dugger; Members-at-large, Pat Akers and Debbie McNamara; Deacon Susan Reeve. Owen Drury led the opening prayer. Approval of Minutes: The minutes from the January 12, 2008 meeting were not available in print, but Owen Drury summarized his meeting notes. The minutes are posted on St. Brigid’s website. Additions or Changes to Agenda: None. Officer Updates Warden Owen reports that things are going well after the first month of weekly services and, at this time, the budget seems to be adequate for the added expense of weekly services. Owen is establishing a new warden’s e-mail address and suggests the other Mission Committee members do so using Gmail. Google docs might be a very convenient way for the group to post and edit documents. ACTION: Owen will advise when the account is established. Owen and Chandra Drury are representing St. Brigid’s at the Diocesan Visioning Conference on April 18 and 19, 2008. St. Brigid’s paid the registration fee for the conference. Treasurer Chandra reports our income is outpacing expenses. Offerings in March 2008 totaled $1509.25 and expenditures totaled $1149.12. There were several on time expenses recently such as the production of the Songbooks and Easter Vigil expenses. Over $6000 is held in the bank account. Rev. Donna McNiel has not been reimbursed for mileage. She will submit her mileage round trip distance to Chandra for calculation at the current diocesan standard of 48.5 cents/mile. The plate offering has increased as we have increased the number of services. We should be able to pay priests when Donna is not available to preside. Chandra suggested we discuss outreach contributions. We have had several requests for contributions and must decide whether to contribute now, or follow our previous pattern of a year-end distribution of outreach funds. After some discussion, the Committee advised we defer contributions in the short term until we assess our income/expenses with our new schedule. Chandra also suggested we might consider donating time to outreach efforts if our outreach funds are short. She also suggested we set aside funds to pay fees/expenses for members representing St. Brigid’s at diocesan events. We are currently contributing our voluntary 10% of donations to the Diocese. Worship and Hospitality Committees Carol Dugger reports the Altar Guild is working well—everyone is still learning. We have 5 Altar Guild teams sharing the schedule. It has been helpful having the Music Team plan the music. Additionally, the pre-printed handouts of the readings for each week have saved a lot of work and are a cost effective solution. Lighthouse has moved our storage area to a closet which gives us more storage space. Carol expressed concern about the stability of the plexiglass lectern which belongs to Lighthouse Church. The bottom is loose, and moving it down the steps is problematic. It was suggested the lectern no longer be used by us, and that it be slide to the back of the stage. We can use St. Brigid’s music stand in its place. ACTION: Susan will bring the music stand for the service next week. Several members advised the whiteboard that is being used to post hymn numbers is not visible to folks beyond the first row or two of seating. Susan advised there are several easels in the storage closet, of the whiteboard can be placed on an easel. It was also suggested we acquire a larger board. ACTION: Chandra will purchase a new, larger whiteboard. Carol advises that Debbie McNamara, Thelma Martin and she are the Hospitality Committee. Chandra volunteered to join also. Members alternate Saturdays on duty. Clerk: No report. Members-at-large: No report Deacon Susan requested a report from the Deacon be added to the agenda in the future. ACTION: The Warden will add the Deacon’s report to the agenda. She advised she feels excited and nourished by the weekly Eucharist schedule. She would like to transfer the advertising coordinator role to another member. ACTION: Chandra volunteered to take on the advertising coordinator role. New Business Potluck: Chandra had suggested we present a gift to Rev. Donna McNiel to recognize her service to us. Deacon Susan suggested Donna would enjoy a potluck dinner rather than a gift. It would give her an opportunity to get to know folks at St. Brigid’s. Chandra suggested a potluck be held each month. Discussion focused on the extra workload this would entail for the Hospitality Committee. Motion: Chandra moved we hold a potluck on the first Saturday of each month commencing on May 3rd. The motion was seconded by Carol Dugger and passed by unanimous consent. Rite I: Carol suggested that she and several other members greatly miss Rite I liturgies. It might be possible to schedule a Rite I service regularly—possibly on the 5th Saturday in those months with five Saturdays, or on the last Saturday of the month. Deacon Susan provided some information on the contrasts of Rite I and Rite II liturgies. ACTION: Susan will consult with Rev. Donna about the possibility of scheduling Rite I liturgies. Aging and Sageing: Chandra was very impressed by the presentation on this program. There was some discussion about ways St. Brigid’s might sponsor or co-sponsor the program. For an initial effort it was agreed that offering the program at Trilogy first might be most effective. ACTION: Chandra will consult with Deacon Derek Jones about the possibility of co- sponsoring sessions at Trilogy. The meeting was adjourned at 8:20 PM by the Warden and Deacon Susan offered a closing prayer. Faithfully submitted, Roz Malone Clerk April 7, 2008